Frequently Asked Questions

Frequently Asked Questions

Finance Questions

  1. How does billing work?  When you receive your statement it will reflect the previous two weeks of services and statements are received every other week.
  2. When will I receive my first invoice? You will receive your first invoice approximately 2 to 3 weeks after the start date of the program. All invoices reflect the previous two weeks of services.
  3. How do I pay my invoice?  Families may pay their bill online, auto pay, by phone, by mail or in person at the Fargo Youth Center.
  4. When are payments due?  Payments are due every other week and each statement should be paid in full prior to the next statement received.
  5. Are you able to accommodate special billing circumstances?  Yes, we will work with you to best accommodate your requests. Our billing program is able to divide accounts based on various percentages such as 50/50, 60/40, 75/25, etc.
  6. What do I do if I am on Child Care Assistance?  Please contact the Finance Director (accounts@bgcrrv.org) to ensure everything is set up correctly on the account.  Families must complete the Cass County Child Care Assistance form and bring the completed form to the Fargo Youth Center. Once we receive the completed form we will verify the form and send it to the case worker.
  7. Are scholarships available?  Yes, scholarships are available at the beginning of every quarter. Scholarships do not automatically roll over into the next quarter so families will need to reapply on a quarterly basis.
  8. What is the 3-business days notice?  Flexible scheduling is an excellent way to save money on days when your child does not attend. However, in order to ensure licensing requirements and ratios we must know about scheduling changes 3-business days in advance.
  9. Why am I seeing two charges on the same date for my child? With our flexible scheduling, you will pay a lower daily rate if your child is picked-up by 4:30pm. If your child is not picked-up until later in the day, the supplemental rate will also apply.
  10. How do I get reimbursed on a flex account? Simply fill out the form and scan, email or fax it to our Finance Director.  Once the information is verified and completed we will return it back to you.
  11. Will I receive my deposit back?  At the completion of the program we can refund the deposit via check or apply it to any remaining balance you may have at that time.
  12. When will I receive my tax statement?  Tax statements are processed in January each year for the prior year's expenses. Tax statements should be received from us by January 31.
  13. What is the tax I.D. number?  The tax I.D. number is 45-0316132.

Program Questions 

  1. When do you open and close?  Youth Centers and elementary school sites open at 6:45am and close at 6pm.
  2. How much does it cost?  Please see the Youth Commission page for updated rates. www.bgcrrv.org/youth-commission
  3. What do I do if my child is sick? If you let us know (schedule@bgcrrv.org) about the illness by 2pm you will not be charged for that day.   
  4. What do I do if there is no school?  We offer All Day Programming on school out days. Families can register one month prior to the school out day. Space is limited and children are not automatically signed-up.
  5. What if I need someone else to pick-up my child? You will need to complete an Authorized Pick-up form, which allows us permission to release care of your child to someone else.
  6. How do the children spend their time?  Youth participate in curriculum based programming encompassing The Arts, Character and Leadership Development, Education and Career Development, Health and Life Skills, Sports, Recreation and Fitness.
  7. Do I have to complete the entire registration form?  Yes, as a licensing requirement families are expected to complete the entire registration form. Failure to do so may result in your child's program enrollment.
  8. Do I have to register for each program separately?  Yes, registration for the school year program begins in April and registration for the summer program begins in March. Registration is taken until sites are full.
  9. Does it cost anything to register? Yes, new families will need to include a $100 deposit per new child and a $35 registration fee per family will apply. If this fee is paid upon registration for the Summer Program that fee will be carried over into the school year program. An activity fee for the Summer Program is also applies.
  10. What should I do if my child is involved in an after school activity?  If your child will attend an after school activity please complete an Extra Curricular Activity form and return it to the Fargo Youth Center by email, fax, mail or in person.
  11. What if my child isn't scheduled, but I need care?  You can schedule your child as a drop-in/unscheduled services. However, the drop-in fee for unscheduled services will apply.
Forms & Registration
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